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Incentive Design

Create incentives to support programs that deliver payouts to applicants.

Incentive Design feature


Questions to ask yourself about Incentive Design:

What are the reward limitations on incentives? How do I add the incentive selector to my form? How do I report on the incentive designs?

Locating the Incentive Design

Anyone in a Role with the Edit Incentive Design privilege can edit Incentive Design by opening the PROGRAM DESIGN menu and navigating to Incentive Design. Please note: To be able to assign the Edit Incentives Design option within the Roles section, your Clean Power Research representative will switch on this feature for you.

 

Locating the Incentive Design feature

Figure 1: PROGRAM DESIGN >> Incentive Design

 

How to create and edit Incentive Designs

Incentive Design enables the Administrator to configure, enable/disable, copy, paste, and delete incentive calculations.

 

Incentive Design Menu

Figure 2: Incentive Design Menu


Each saved incentive can be enabled or disabled from the list. Once an incentive has been enabled, it can no longer be edited in order to protect the details (e.g., incentive amount, etc.) for any projects which have selected the given incentive. Instead, the Administrator may disable the current incentive, copy the design, edit as needed, and create a new version of the incentive to enable.

 

Enabling an Incentive

Figure 3: Enabling an Incentive


When designing an incentive, the Administrator may choose from a range of options to define that incentive’s eligibility conditions. These can include date ranges and Data Field conditions.

 

Eligibility Conditions

Figure 4: Eligibility Conditions


There are three types of incentive designs, selected from a list: One Time, Flat or Formula, and PBI. Within each type, you can define how the incentive amount will be calculated. Based on the type chosen, additional inputs may appear that allow you to specify various aspects of the incentive calculation, such as an incentive rate or an incentive amount cap.
 

Options for Defining a One-Time Incentive Design

Figure 5a: Options for Defining a One-Time Incentive Design

 

Options for Defining a PBI Incentive Design

Figure 5b: Options for Defining a PBI Incentive Design


Formulas can be used to calculate an incentive rate for a One-Time or PBI incentive, or to completely calculate the incentive amount for a Formula incentive. For example, perhaps your program needs to calculate an incentive based on the total kW of an EV charger. Please note that once an incentive utilizing that formula has been enabled, the formula will become inalterable as well.
 

Incentive Calculation Details

Figure 6: Flat/Formula Incentive Design

 

Incentive Options for One-Time Incentive Type

The available incentive options for one-time incentives can be interpreted as follows:

  1. Define Maximum Incentivized Rating:
     
    This is the maximum value of the selected Rating Data Field that will be used to calculate the incentive:
     

    Define Maximum Incentive Rating

    Figure 7: Define Maximum Incentive Rating

     
    Please Note: Systems with a higher rating will still be eligible for the incentive but anything above this maximum will not be included in the incentive calculation.

     

  2. Multiply Rating by System Design Factor:
     
    The Design Factor is the ratio of estimated system production for the proposed system to that of an optimally designed system. Selecting this option will result in higher incentives for more optimally designed systems.
  3. Define Maximum Incentive Amount By Percentage of Project Cost:
     
    If you have a Price data field or a Numeric Calculated Field that is used in your program to hold the Project Cost, you can define an incentive cap based on a percentage of that value. Select that data field and input a percent value (1-100) and the incentive will be capped at that percentage of that data field’s value. In the following example the Incentive Amount would be capped at 75% of the Cost Customer Side data field:
     

    Define Maximum Incentive Amount By Percentage of Project Cost

    Figure 8: Define Maximum Incentive Amount By Percentage of Project Cost

     

  4. Define Fixed Maximum Incentive Amount:
     
    This option lets you cap the incentive at a fixed amount:
     

    Define Fixed Maximum Incentive Amount

    Figure 9: Define Fixed Maximum Incentive Amount

     

  5. Limit Incentive Amount to Approved Amount:
     
    If an Approval Status has been defined (see below under Approval Status ) and this box is checked, the calculated Incentive Amount when a project reaches the Approval Status for the first time will become its Approved Incentive Amount. Any subsequent recalculations of this incentive will be capped by the Approved Incentive Amount; the new calculated amount can be less than the Approved Amount but never exceed it. If this box is unchecked, an Approved Incentive Amount cap will not be used for this incentive design, even if an Approval Status has been defined for the program that is applicable to other incentive designs.

Incentive Design Options

 

Approval Status

A workflow status can be designated as the Approval Status for a program. If the Approval Status is defined, and a project reaches the Approval Status for the first time, its calculated Incentive Amount will be stored as the Approved Incentive Amount for the project. If a project has a Selected Incentive Design which uses the “Limit Incentive Amount to Approved Amount” option (see above), subsequent recalculations of the incentive, such as those triggered when configuration changes are made to the PV system, will be capped by the Approved Incentive Amount.
 
The Approval Status should occur far enough along in a project’s workflow that it is appropriate to consider the incentive amount at that point “approved”. Subsequent PV system configuration changes can still be permitted, but the Approval Status cap provides a known ceiling on the incentive amount, thereby avoiding unexpected program cost overruns.
 
If the incentive calculation for a project would have exceeded the Approved Incentive Amount but was capped by it, this will be shown in the Incentive Calculation Details, for instance, “Incentive amount of $2,200.00 was limited to previously approved amount: $2,000.00.”
 
Setting an Approval Status is not required, and if set, it is only applicable to Incentive Designs that have the “Limit Incentive Amount to Approved Amount” option checked. Note that only a single Approval Status can be defined for the program.
 
To set the Approval Status (or remove one that was previously set), go to your Incentive Designs page and select the “Options” tab.

 

Approval Status

Figure 10: Approval Status

 

Metadata Fields

Incentive Metadata fields are PowerClerk Data Fields that are subfields of the Incentive Selector Data Field Group. A program can have up to three Incentive Metadata fields; each one can be defined as either Text or Decimal. Once Incentive Metadata fields have been defined, each Incentive Design can be given values for any of these fields. Later, when an Incentive Design is selected for a project, the Metadata values for the Incentive Design are written to the Incentive Metadata data fields for the project. These data fields can be utilized like any other data field, such as being used in formula calculations or included in reports.
 
To add a Metadata field, click the Add Metadata Field button on the Options tab on the Incentive Designs page, and then provide the Name, Data Type, and display Order for the field.

 

Metadata Fields

Figure 10a: Metadata Fields listed on the Incentive Designs page Options tab

 
After the Metadata fields have been defined, edit each Incentive Design to provide the values for those fields. Please note you cannot edit the Metadata value after the Incentive Design has been enabled.
 

Metadata Fields b

Figure 10b: Metadata Field value input on the Edit Incentive Design page

 

These data fields can be utilized like any other field (i.e., can be used in future calculations, reporting, etc.). These metadata fields are associated with the Incentive Selector data field group.
 

Adding the Incentive Selector to a Form

Once your Incentive Designs have been defined and enabled (as appropriate), add the Incentive Selector form element to the appropriate form(s) in your program. This form element is in the “Special” group of elements.
 

Adding Incentive to Forms

Figure 11: Adding Incentives to Forms

 

Selecting an Incentive Design on a Form

When selecting an Incentive Design for a project in a form, the Incentive Selector will only display options for which the project is eligible. The ADMIN OVERRIDE will always be available to an Admin that is in a Role with the Edit Incentive Design privilege. Note that if the ADMIN OVERRIDE feature is used, it is recommended that the Reason for Override input be completed to document the reason for later reporting or auditing. The Reason for Override will be stored in the Calculation Details data field.

 
Selecting an Incentive Design:

Selecting Incentive Design

Figure 12: Selecting an Incentive Design

 
Selecting Admin Override:

Selecting Admin Override

Figure 13: Selecting Admin Override

 

Reporting on Incentive Designs

There are up to seven reportable data fields for each Incentive Selector data field group.

  • Selected Incentive Design: This data field contains the name of the incentive design selected.
  • Calculated Amount: This data field contains the incentive amount calculated by the design chosen or the Admin Override amount.
  • Calculation Details: This data field contains the details of the incentive amount calculation, or if an Admin Override is in effect, the Reason for Override that was input. Note that for a Formula incentive, the details of the formula calculation will only be displayed to non-Admins if that option was checked for the Incentive Design.
  • Approved Amount:If the program has an Approval Status set, and the project has reached that status, this data field contains the calculated incentive amount the project had at the point it first reached that status. If the project has a Selected Incentive Design which is limited to the Approved Amount, this value will be a cap on any future incentive calculations; it has no effect otherwise.
  • Up to 3 Metadata Fields:For each Metadata Field defined for the program, these data fields will hold the values which were assigned for the Selected Incentive Design. Note that the base name of each of these data fields is the name of the Incentive Selector, and the suffix is the Metadata Field Name.

 

Reporting on Incentives

Figure 14: Reporting on Incentives

 

Video Guides

Would a video guide help to better explain Incentive Designs? Contact us and let us know.
 
A full list of all Video Guides can also be found here.

FAQs

Have additional questions? Contact us to nominate your FAQ and help others find answers to your own questions concerning this feature.

Create A Support Ticket

Not finding your answer here?  Submit a question to our support team at the PowerClerk Ticket System and leverage the PowerClerk team’s expertise.